Privacy Policy

Konspekt. Effective date: 10 November 2026. Last updated: 12 November 2026.

1. Who we are

Konspekt ("Konspekt", "we", "us") makes the Konspekt app and web app, which turn a lecture you choose to record into live text, a translation and study notes. Konspekt is the controller of the personal data described here.

Contact for anything about your data: Abdulmujib Nizary, Konspekt, info@konspekt.ru, Tanzania.

2. What we collect, and why

Your account. If you create an account we keep your email address, your name if you give one, the language you use the app in, and a salted, one-way hash of your password (we never keep the password itself). If you sign in with Google we receive your Google email address and name. You can also use Konspekt without an account; then we create an anonymous guest account so that your lectures can be backed up, and no email address is kept.

Your lectures. While you record, the sound is sent to our servers and on to a speech-recognition provider, which returns the text in real time. We do not keep the audio. We keep what is made from it: the transcript, its translation, the notes written from it, your marks, the course it belongs to, and the glossary terms you or the app add, with any translation you choose for them. The recording itself stays on your phone or computer.

Your questions. If you use Ask, we keep your questions and the answers, so you can read them again.

Words you look up. When you tap a word to see what it means, the word and the sentence it was said in are sent to a language model. We keep the dictionary entry made for the word (its grammar, a meaning and examples) and reuse it for everyone; the entry contains no part of your lecture and is not linked to you. While you record, the app can also notice a question asked in the room and offer to answer it; for that, the text of the lecture is read by a language model as it arrives, and nothing is kept beyond the lecture's own transcript. You can turn this off in the lecture's menu.

Your course material, if you add it. A syllabus, slides, notes, a PDF or a photo of the board that you add is sent to our servers and read by a language model to pull out the text and the key terms. We keep the text we read from it. The original file stays on your device unless you turn on "Back up original files" in Settings; only then do we also keep the file itself, so you can download it on a new phone.

Share links. If you create a share link for a lecture, the translated text of that lecture is available to anyone who has the link, until you turn the link off or it expires. If you choose, your name is shown on the page.

Technical data. We keep the network address of a connection for a short time to limit abuse (for example, too many sign-in attempts). Our logs record the type and size of a request and whether it worked; they do not record what you said, wrote or asked. When the app crashes or you use “Report a problem”, it sends us the error, the app version, the phone model and (for a report you write) your message, to our own server. When a lecture ends, the app also sends us a few numbers about how the sound travelled (how long it was, the most sound that was waiting to be sent, how long the connection was down); they contain no sound and no text. No outside crash-reporting service is used. The app does not contain advertising, tracking or analytics software, and we do not sell your data.

On your device. Your lectures, courses, marks and settings are stored in a database on your device. Your sign-in is kept in the device's secure storage.

Google user data

If you choose “Continue with Google”, Google tells us your email address, your name, your profile picture and a Google account identifier. We ask for nothing else: only the basic sign-in permissions (openid, email and profile). We use them only to create your Konspekt account, sign you in, and show your name and picture in the app. We do not read your Gmail, Drive, Calendar, Contacts or any other Google data, and the app cannot.

We do not sell Google user data, do not use it for advertising, do not share it with anyone except the hosting provider that stores our database (section 4), and no person reads it except as needed to support you or to keep the service secure. It stays in your Konspekt account until you delete your account (section 6). You can remove Konspekt's access at any time at https://myaccount.google.com/permissions; deleting your Konspekt account erases the data we received.

Konspekt's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy (https://developers.google.com/terms/api-services-user-data-policy), including the Limited Use requirements.

3. Why we may use it (our legal basis)

We use your data to provide the service you asked for (to transcribe, translate, write notes, answer your questions, back up and restore your library), which is the performance of our agreement with you; with your consent, which you give when you allow the microphone, camera, photos and notifications and when you start a recording, and which you can withdraw at any time; to keep the service secure and prevent abuse, which is our legitimate interest; and to meet legal obligations.

You are responsible for having permission to record. See the Terms of Use.

4. Who else handles your data

We use a small number of companies to run parts of the service. They receive only what that part needs, and only to provide it to us:

• Speech recognition (currently Speechmatics and Deepgram): receive the live sound of a recording to turn it into text.
• Language models (currently OpenAI and Anthropic): receive the text of a lecture, your questions and any material you add, to translate, write notes, answer questions, look up words, notice a question asked in the room and read documents and photos.
• Email delivery (currently Brevo): receives your email address and the message, to send sign-in codes and account notices.
• Server hosting (currently DigitalOcean, in Frankfurt, Germany): runs our servers and stores our database. It stores your data on our behalf and does not use it for its own purposes.
• Google: if you choose to sign in with Google.
• Backup storage (currently a Cloudflare storage service; we may change the provider): receives encrypted copies of our database and of backed-up originals. They are encrypted on our server before they leave it, with a key only we hold, so the storage company cannot read them.

We send them only what that part of the service needs. We will update this list if it changes and, if the change is significant, tell you in the app.

5. Where your data is kept

Konspekt is run from Tanzania, but our servers are located in Germany (Frankfurt, in the European Union), hosted by DigitalOcean. So when you use Konspekt, your data travels from your device to Germany and is stored there. Some of the companies in section 4 process data in other places too, for example in the United Kingdom, the European Union and the United States. We send data to those providers only for the purposes above, and with the safeguards the Personal Data Protection Act requires.

6. How long we keep it

• While you have an account, your library (lectures, notes, marks, glossary, questions) is kept so you can restore it on a new device.
• When you delete a lecture, a course, a mark or a term, it disappears from the app at once. So that you can get it back if you made a mistake, we keep a copy on our servers so that it can be recovered. We do not yet erase these copies on a schedule: they are erased when you delete your account, and sooner if you ask us at the address in section 1.
• When you delete your account, you are signed out everywhere and we wait 45 days before erasing it. If you sign in again during those 45 days, the deletion is cancelled and your account is kept. After 45 days we permanently erase your account, your lectures, notes, library, questions and any backed-up files. Lectures that are only on your own device are not touched by this; you control them.
• Guest accounts that are not used for a long time are removed.
• Share links stop working when you turn them off or they expire.
• Logs are kept for a short period for security and fixing faults.
• Backups are kept for about 14 days and then replaced. So data you delete, or an account we erase, can remain in the encrypted backups for up to 14 more days, and is not restored afterwards.
• Problem reports are kept for a short period while we fix the problem.

7. Your rights

Under the Personal Data Protection Act, 2022 you have the right to know what data we hold about you and to get a copy; to have it corrected; to have it erased; to object to or restrict how we use it; to withdraw your consent; and to receive your data in a usable form. You can export your lectures from the app (Markdown) and delete your account in Settings. For anything else, write to the contact above and we will answer within 30 days.

If you are not satisfied, you may complain to the Personal Data Protection Commission of Tanzania.

8. Security

Connections between the app and our servers are encrypted. Passwords are stored as salted hashes; sign-in sessions and one-time codes are stored only in hashed form, and codes expire after 15 minutes. Access to a lecture is limited to its owner. No system is perfectly secure; if a breach affects your data we will tell you and the authorities as the law requires.

9. Children

Konspekt is meant for students. If you are under 18, use it with the permission of a parent or guardian. We do not knowingly collect data from children under 13; if you believe we have, write to us and we will delete it.

10. Changes

We may update this policy. We will change the date at the top, and tell you in the app if the change is significant.